As businesses grow, their needs tend to change and expand. You may have reached a point in your company’s life when the old office is no longer sufficient. Perhaps the leasing expenses have gone up, or maybe you just need more room to grow. Whatever your motivations may be, office relocation is a big decision. You should be prepared for the good as well as the bad, and you’d do well to keep these office relocation tips in mind.
- Find the Perfect Office for You
Office relocation is a major ordeal, and while it may be exciting, it’s the kind of thing you don’t want to do every year. Try to find an office that suits your business’s needs in the present, as well as offering room to grow in the future. Make sure that your new space has every utility that you need to keep your business running up to speed. The last thing you want is to find your new office space insufficient for your needs.
- Plan Ahead as Far as Possible
There is no such thing as too much planning, so start formulating a plan for your move as soon as you know it’s going to happen. Back up all of your important data, start coordinating with employees, and tie up any loose ends with your clients before you get into the move. In order for your office relocation to go as smoothly as possible, it will be necessary to plan for every possible bump in the road.
- Take the Opportunity to Upgrade
As long as you’re upgrading your office, why not upgrade your office equipment as well? Nothing compliments a new office space like new equipment, and upgrading during your move can actually make things go much smoother. Ditching your bulky old monitors for new flat screens will cut down tremendously on packing and labor during the moving process. This is also a great opportunity to ditch any malfunctioning equipment that has been holding you back. Remember, this is more than just relocation–it is a chance to transform your business.
- Be Prepared for Downtime
In spite of all your careful planning, you will likely find that there are some problems with moving that cannot be anticipated. Expect some downtime as the result of a move, even if you think you’ve accounted for every possibility. Office relocation is an extensive and labor intensive process, and it is very difficult to get every small piece of the puzzle back in place when you move into a new office. Expect a delay in getting your business back up to speed, and don’t make promises you can’t keep to your clients or your employees.
- Hire a Professional Service
Doing the whole office relocation job on your own is unreasonable and unrealistic. Your best bet is to hire a professional service, so start shopping. Get a moving company quote from every service in your area, and look into each company’s reputation to find one that consistently provides high quality service. Office relocation often involves moving a lot of delicate equipment. This is heavy lifting that should not be taken lightly.