Employee scheduling can be one of the biggest headaches for employers. No matter the size of your business and regardless if you ask employees to come in on a specific day for a certain amount of hours, there will undoubtedly be scheduling conflicts. Moreover, all our lives are different and there are an immeasurable amount of priorities that can pop up that can get in the way of an employee’s set schedule. Some are last minute, like hospital and doctor visits, and some are seemingly planned long in advance, like vacations. In addition, for many businesses there is a chain of demand of sorts to make changes in an employee’s schedule, which can make everything even more frustrating for a manager. Here are some ways to reduce employee scheduling conflicts.
For one, more and more researchers say the best way for employers to reduce conflicts and improve productivity is to have no schedule at. They say that the best thing to do is to come up with a certain number of hours an employee is required to work each week and it is up to them to determine their own schedule. This can be a huge boon for single parents or people with a second job that need to supplement their income. It can also be great for businesses that want to reduce scheduling conflicts.
Next, develop some kind of public spreadsheet or document where the schedule can be changed and reviewed in real time. This is a great way to shorten the chain of command in case it takes a few departments to approve an employee’s schedule. If there is a change in the schedule it can be viewed by all departments at once. The most important thing is to not make it too complicated. You don’t want management and middle management to click here and click there only to mess something up, which can put employers in an even more stressful situation. There are many programs and platforms you can use that will allow for intuitive and efficient scheduling.
It is also important for businesses to be prepared for a sudden change in an employer’s schedule. If all of a sudden they get sick or take a few days off work it is important to know what they have been working on so that another employee can take over. This is vital for any business where an employee’s schedule can seriously get in the way of your company’s goals and objectives. It might even be beneficial to have a chart so that you can keep track on what all of your employees are working on.
Lastly, you can offer bonuses or incentives to employees who want to take the place of a staff member who has decided to take the day off or has called in sick. This is an excellent way to have back up in case a scheduling conflict puts your business’ bottom line in jeopardy. Most importantly, you don’t want to scold someone for being sick, but you do want to reward a member of the staff who jumps in to save the day.