Having the skills for effective time management is one of the most valuable currencies for IT professionals. In a bustling corporate environment, your main job to make sure a business is always on line and operating to the best of its capabilities. As an IT specialist, you are a little bit like a technological surgeon working in a environment where patients are always hitting the ‘help’ button and you must rush to every single case. In a single day, you may have a number of ‘code blue’ cases. Here are the top five time management tips for IT professionals.
- Keep a detailed calendar. On any given day, you will get a number of requests for repairs, updates and consultations. Instead of running around all day without any clear direction, you want to make sure that you break down the day into a very organized schedule. This way, you can know exactly what your next task is and how to tackle it. This is also a great way to manage your caseload.
- Install a centralized project management platform. When it comes to creating your calendar and managing your caseload, it can be incredibly beneficial to have a project management platform, like Pangea Systems. Not only can you manage client requests, but you can also share information with other IT team members. In a busy office, it can be hard to know if certain cases were resolved or not. With effective project management, your time management will be more effective too.
- Don’t multitask. Multitasking will only lead to inefficient time management, because you won’t be focused 100% on one task at hand. In the IT world, it is important to have all of your attention on one task if you want to complete it in a timely manner. Of course, if one system is updating or if you are waiting for software to install, you could probably carve out a little time to complete another small task. As a general rule of thumb, though, you should never multitask.
- Have deadlines. Having deadlines set in place will make sure that projects get done in a timely manner. Most projects don’t get done on time because there is an open ended deadline or no deadline at all. When it comes to time management, deadlines are critical, because they will the motivating force that ensures that certain tasks get done when you need them to get done. If these tasks keep getting pushed off, your workload will only increase and your time management will suffer.
- Try not to procrastinate. We all procrastinate – it is a biological response. For instance, if you have a lot of code to write or some other unpleasant task, you may find an excuse to work on something else that is more pleasurable to work on, but not pressing. One of the best ways to prevent procrastination is to always have a clock running in front of you. You may even want to remind yourself with little notes not to procrastinate. In the IT world, procrastination can only lead you down the dark path of poor time management.